27 April 2021
So, what is project delivery? Project delivery is an umbrella term for the comprehensive processes involved in the support, management, and leadership of projects. Successful project delivery is based on efficient planning, design and organisation that is required to achieve a set of goals. On average, businesses with high-value delivery complete 63% and 67% of their projects on time and within budget. The following blog highlights 9 reasons why your business should take advantage of project delivery as a service.
Project leads help to ensure that the aims and objectives of the project are identified, giving it purpose and direction. Equally, they ensure that each phase of the project aligns with the overall vision and goals of the business. Through the careful establishment of aims and objectives, the project leads manage stakeholder alignment from the offset. They act as the main point of contact between stakeholders and the project team to ensure clear communication, which decreases confusion, increases accuracy and avoids disappointment further down the line.
A clear definition of each phase of the project is essential to its success. With effective delivery, the focus of each phase of your project and its associated tasks will be emphasised. This ensures that the team thoroughly understand the ultimate vision and goal, allowing the project to progress without any confusion. Consequently, each task will be completed with careful consideration of both the project aims and objectives, resulting in increased effectiveness and efficiency.
A key function of good project delivery is to plan to remove the risk of chaos. This includes controlling the scope of the project which consists of what must be delivered (the project deliverables) and what work must be done to deliver these. The project lead will continually address scope management throughout the life of the project by regular monitoring and controlling resources, concentrating where the maximum benefit will be delivered. This in turn saves effort and cost.
A well thought out roadmap is key to a successful project. Project delivery techniques ensure a smooth transition through each phase of the project. Your project lead will create a roadmap to lead team members through in the appropriate order. This includes calculating the time a task takes and solving any problems which may delay them from meeting their deadlines. Without a detailed roadmap, the likelihood of delays and budget overruns is greater. Hence, a clear roadmap from start to finish ensures the project delivers on the agreed outcomes and goals.
Delivering on time and within budget are two core constraints of any project. Without project delivery techniques, it is very easy to go over your budget. Project delivery techniques can control not only monetary investments but also the investment of resources, both internal and external. Throughout the project, they ensure that each phase of on track which helps to avoid any unexpected investments. Therefore, using project delivery techniques can significantly reduce the risk of budget overruns and consequential delays.
As mentioned, delivering on time is a core constraint of any project and arguably the biggest. By examining milestones, key dates, and the critical path throughout the project lifecycle, project leads will map out the project roadmap from the outset. This will ensure the team are aware of projects deadlines, projected spend and how to utilise resources to the best advantage of the project.
There is always a chance for potential risks in a project no matter how well planned. Risk management aims to reduce the undesirable consequences to a project of a risk occurring. Professional project leads are skilled in identifying potential risks, assessing the impact they may have and consequently planning to avoid or manage them. Hence, preparing team members to react to warning signs in the moment rather than when it is too late.
The importance of effective communication with project stakeholders cannot be overstated. Once the project is up and running, it is crucial to communicate the progress of the project to both the project team and the stakeholders. The project lead will communicate the goals and performance to business leaders in a regularly scheduled report. Thus, reducing misunderstandings and conflicts around the project whilst increasing the commitment and support from stakeholders.
High-quality outcomes are based on the value created. Good project delivery techniques test the output at every phase whereby the project lead will document and review the work with the stakeholders to ensure it has met its goals and expectations. Here, project delivery identifies and maintains quality, resulting in strong project confidence.
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